Privacy Policy

Privacy Policy

Privacy statement

Bookhounds Ltd. is committed to handling and storing personal information in compliance with the terms of the General Data Protection Regulation (GDPR). This applies whether the information is obtained directly from individuals through the Bookhounds website or by other means such as phone calls, e-mail, printed forms, or in person. It also applies to information obtained from publicly available sources.

Bookhounds Ltd. is committed to handling and storing personal information in compliance with the terms of the General Data Protection Regulation (GDPR). This applies whether the information is obtained directly from individuals through the Bookhounds website or by other means such as phone calls, e-mail, printed forms, or in person. It also applies to information obtained from publicly available sources.

What information do we collect?

Depending on the nature of your relationship with Bookhounds, we may collect some or all of the following information:

Biographical – name, title, previous surname, date of birth or age, gender, ethnicity, faith, or information that indicates your socio-economic status;

Contact details – postal address, email address, phone number;

Current interests and preferences;

Access requirement;

Occupation and professional activities;

Attendance at events;

We will only collect this information when there is a legitimate reason for doing so.

We only collect this data under the terms of the GDPR the lawful bases for processing personal information are:

we need it to fulfil a contract (e.g. product purchase);

we need it to pursue our legitimate interests including by communicating with current and potential supporters; and/or,

you have given your consent for us to do so.

Who collects the information?

Information may be collected by Bookhounds and several third parties including WooCommerce and MailChimp.

WooCommerce is an e-commerce provider that allows us to sell our products and services to you. Your data is stored through WooCommerce’s data storage and databases. They store your data on a secure server behind a firewall.

Only where you explicitly consent for us to do so we will share your information with third parties which will usually be our funders of specific programmes.

How long do we hold the information?

Information is retained for as long as necessary for the purpose for which it is required.

We want to be sure that we have the most up-to-date information for you. If you discover that we have outdated information, such as address, e-mail address or change of name, please contact us via hello@bookhounds.club or visit the My Account section of the website.

Where your information is stored

Your information is stored on secure, password protected servers. Access to the information is given only to staff with the appropriate authorisation.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Your rights

You have the right to request copies of any of your data held by Bookhounds. If you would like to request this, please e-mail hello@bookhounds.club.

You have the right to have your data rectified or erased. If you would like to request this, please e-mail hello@bookhounds.club.

If you no longer want us to use or process your data, you can opt out at any time via the unsubscribe link included in emails or contact hello@bookhounds.club.

Contact and complaints

If you have any queries or complaints about this policy please contact hello@bookhounds.club.

If you are dissatisfied with Bookhounds’ response to your request for access to your data, or handling of your request to rectify or erase your data, you may contact the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF Tel.: 0303 123 1113 https://ico.org.uk/concerns/

Changes to this privacy policy

If this privacy policy changes in any way, we will place an updated version on this page.